Project Management
Own the intelligence behind every pursuit, contract, and program.
Vivitec helps project-driven organizations connect their ERP, project accounting, CRM, document management, spreadsheets, and bid history into one operating intelligence layer.
The project data problem
Institutional knowledge lives in systems that do not talk to each other.
The pain is clear: the data is already yours, but it is scattered across rented systems, locked portals, shared drives, and spreadsheets.
ERP and project accounting
Contract financials, labor categories, burn rates, margins, and utilization signals stay locked inside operational systems.
CRM and pipeline tools
Opportunity intelligence is separated from the contract, staffing, and track-record context needed to pursue it well.
Shared drives and spreadsheets
Bid artifacts, trackers, calendars, and staffing views become fragile side systems instead of durable intelligence.
Proof model
The demo was modeled around real project-driven operating texture.
The demo uses a fictional mid-size firm, but the scale and details are intentionally familiar to leaders in any project-driven business — manufacturing, construction, professional services, and beyond.
Employees
A fictional firm large enough for utilization, bench, and delivery risk to matter.
Contracts
A portfolio view with funding, staffing, burn-rate, risk, and renewal signals.
Backlog
Program visibility at the level leadership needs for planning and intervention.
The solution
One data layer. Unlimited intelligence.
Vivitec connects the systems once, normalizes the operational data, and builds intelligence on top of the data layer your organization owns.
The architecture is explicit: source systems flow into your data layer in your Azure tenant, then Vivitec builds dashboards, RAG matching, bid support, and operational intelligence on top.
The result is not another SaaS trap. If a firm swaps one ERP for another next year, the data layer survives and the intelligence layer keeps improving.
Portfolio Command Center
Give leaders a practice-wide view of the work already in motion.
The demo frames six portfolio views that translate scattered project data into management decisions.
Contract Portfolio
Burn rates, funding, staffing, and delivery risk for active projects.
Renewal Calendar
What expires, when to worry, and what happens to the bench if work is lost.
Labor and Utilization
Deployed staff, bench exposure, skills inventory, and capacity signals.
Compliance Posture
Audit readiness, certification status, cost-rate health, and audit evidence.
Pipeline
Opportunities by stage, positioning, and win probability.
Win/Loss
What the firm actually wins compared with what the team thinks it should win.
Opportunity 360
Move from pursuit signal to bid response in one flow.
Opportunity 360 turns the demo into a sequence: qualify the pursuit, match the evidence, assemble the response, then check compliance before the team ships.
Step 01
Qualify the pursuit
Estimated value, stage, win probability, and Go/No-Go status sit in one decision view.
Step 01
Qualify the pursuit
Estimated value, stage, win probability, and Go/No-Go status sit in one decision view.
Step 02
Match the evidence
RAG matching finds relevant past projects, contract proof, and response language.
Step 02
Match the evidence
RAG matching finds relevant past projects, contract proof, and response language.
Step 03
Assemble the response
Reusable response blocks, past-project references, and management approach drafts move into the bid workflow.
Step 03
Assemble the response
Reusable response blocks, past-project references, and management approach drafts move into the bid workflow.
Step 04
Verify the package
Submission requirements, document structure, page limits, attachments, and compliance language are checked before submission.
Step 04
Verify the package
Submission requirements, document structure, page limits, attachments, and compliance language are checked before submission.
Secure delivery
Start with the boundary, then connect the intelligence.
Vivitec does not treat security as a late-stage review. The project-management layer is planned around penetration testing, security-framework alignment, compliance readiness, and client-controlled Azure environments before operational data starts moving.
“The intelligence layer should help teams move faster without turning contract, compliance, and proposal data into another external dependency.”— Vivitec project management solution
Build the intelligence layer
Make project management intelligence an owned asset.
Start with the operational systems and proposal history you already have. Vivitec turns that scattered data into a secure foundation for portfolio oversight, pursuit decisions, and proposal execution.